THE DRAFT MINUTES OF A MEETING OF TARRANT GUNVILLE PARISH COUNCIL
HELD ON TUESDAY 24 MAY 2016
Present: Councillors Jim Shephard (Chair), Alan Bailey, Geoff Percival, Jan Robinson, Chris Tatham
Apologies for absence: Cllr Jim Farquharson
In attendance: Ian Stone, Parish Clerk
Members of the public: There were 5 members of the public at the meeting
16/01. Welcome and Opening Remarks
The Chairman welcomed everyone to the meeting, especially Jan Robinson who had unanimously been seconded as a Parish Councillor at the AGM earlier in the evening.
16/02. Minutes of Meeting held on 2 February 2016
These were agreed as a correct record.
16/03. Matters Arising from the Meeting held on 2 February
a) Highway Matters (15/42a) Cllr Tatham said that the piles inset red at the edge of the road by the County Council had not mellowed and their appearance was not good. He said that the Highways Department needed to return to the village and complete the work by installing a flint and brick facing as they had promised to do. He said he hoped it would not interfere with the bulbs that had now been planted but he was sure the work had to be completed. Cllr Bailey said there were three particular areas of the road edge that remained unsafe: these were the bank each side of the road bridge adjoining the Village Hall and the bank opposite the Church Hill junction, and he said the County should urgently address these areas. Cllr Shephard said he thought an urgent site visit with a parish Councillor was needed. Jim Shephard added that the facing should be of minimum thickness so that the river flow was not hampered. He asked the Clerk to liaise with the Highways Department. Jim Shephard said he had reported the fly tipping in the lay by just below the C13 junction to the District Council. The Clerk said that a similar quantity of waste had been tipped in a lay by in Fontmell Magna parish.
Cllr Robinson reported that he was checking that the new speed limit sign at the bottom of Church Hill was complaint as it was a single sign on the right hand side of the road. He said that if the single sign legally imposed the 30mph limit then he could start the Speedwatch training process. He also said he was also checking whether a ‘No highway, no footpath’ sign could be erected in Stubhampton at the Council’s expense.
Cllr Percival said he had been concerned about discoloured surface water on the road in Stubhampton. Jim Shephard said he thought it came from rainwater flowing down the lane from Ashmore Bottom.
Cllr Tatham reported that he had gathered a considerable number of signatures to a petition about further speed signs on the village road and on the A354. He said he would now deliver this to Mike Nathan who was Chair of the Tarrant Hinton Parish Council. Chris Tatham said he would also write an entry for the Tarrant Times.
b) Great Dorset Steam Fair (15/42b) Ian Stone reported that there was a meeting at the District Council offices on 18 June to discuss this coming Steam Fair. Cllr Robinson said he hoped to attend this on behalf of the village. A member of the public pointed out that the Steam Fair dates this year included the August Bank Holiday and that he thought this would mean traffic up and down the valley road would be very heavy. He suggested that the road should be closed for the duration of the Fair. Chris Tatham said he thought the Council had minimised the amount of extra traffic as far as it could. He thought a Police patrol might further help.
c) Superfast Broadband (15/42c) Cllr Bailey reported that the scheme for Tarrant Gunville would involve small cabinets attached to telegraph poles rather than a single installation. He said that this should ensure broadband speeds were maintained throughout the village. He had been told by BT that the service would be installed before the end of the year.
d) Flood Warning Scheme: to note the need formally to confirm the appointment of a Flood Warden (15/43) Roger Andrews referred the Council to the proposal that he had made at the AGM earlier in the evening and which had been agreed: namely that he should inform the County Council that he could not undertake the duties of storing and displaying flood warning signs as it would involve the Parish Council in increased insurance costs. The Chairman confirmed that this had been agreed.
e)DCC Rural Bus Service Review (15/48) Paula Andrews, Transport Issues Representative, reported that Dorset Community Transport now provides 3 services each week, each at the cost of £5 return. These allow users to join the bus in the village and travel to Wimborne on Monday (which might transfer to Friday), Salisbury on Tuesday and Blandford on Thursday. Paula Andrews said she was concerned that the service was little used at present.
16/04. Reports from appointed representatives and committees
Roger Andrews, Flood Warden said he had no further items to report.
Tony Langdown, Rights of Way Officer said he had no items to report.
Jan Robinson, Homewatch Co-ordinator said he was trying to add to his distribution database so that he could keep villagers briefed.
16/05. Planning Matters: applications and notifications received
a) Applications and notifications received The Clerk reported that since the last meeting there had been 4 applications for felling or trimming trees referred to the council for comment. These were Little Prairie, Garth Cottage, Stephouse, and Little Tarrant. He said that Councillors had raised no objection to any of the applications.
b ) Any other planning issues Ian Stone said there were no other planning issues to report on this occasion.
16/06. Squires Playing Field: bequest from Major Humphreys’ Estate Ian Stone, in his role of Trustee for the Squires Playing Field, reported a generous bequest from Major Humphreys of £3000. He said this was much appreciated and would be very helpful in the long-term maintenance of the playground and tennis court. This was endorsed by Cllr Tatham who was also a Trustee of the Playing Field.
16/07. Financial Issues: Report from Parish Clerk
The Clerk said that on further information received since the previous meeting it was now clear that the best option on audit for this Council was in fact to opt in, not opt out. Councillors agreed that this was the right option.
Ian Stone also reported that he would be completing the annual audit before the next meeting of the Parish Council and would use the figures in the financial report already accepted at the earlier AGM. Councillors confirmed that this had their full support.
16/08. Community Transport: to discuss developments and any further action
Paula Andrews said she had covered all the current transport issues under Matters Arising.
16/09. Correspondence received: briefing from the Clerk
Ian Stone reported that he had received the following:The May Report to Parishes from the 3 District Councillors for Hill Forts Ward, copies of which he had already sent to Councillors.
A Notice of Intention Relating to Original Street Naming Enactment from North Dorset District Council
A further email from the County Council with details of a further consultation on mobile library services, proposing that all be withdrawn.
On the last item Councillors expressed their dismay at a proposed withdrawal of the mobile library service. They asked the Clerk to reply to the consultation to point out that up to 9 parishioners in Tarrant Gunville used the service and that those who used it were also those worst affected by the transport cuts.
16/10. Any other business
Cllr Tatham said he wished to record his thanks to Barbara Hilton for her work in organising the planting up of the river bank. This was unanimously supported by the Council.
A member of the public asked on Barbara Hilton’s behalf if the Council would pay for the planting up of the two planters at the bottom of School Lane. The Council agreed to fund this up to a total of £25.
16/11. Items from members of the public
There were no items.
16/12. To confirm dates of future meetings
Dates previously agreed are Tuesdays 2 August, 1 November, 7 February 2017, all at 7.00pm in the Village Hall.
There being no further business the meeting closed at 8. 13 pm