Tarrant gunville & stubhampton
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The Village Hall






The new Village Hall was built in 1999/2000. It was built with money raised by the local community and grants from the National lottery and Dorset County Council. 


TARRANT GUNVILLE VILLAGE HALL CHARGES

Local Bookings     -   day session      £20
evening  -   £30

Non locals         -      day session   -   £25
evening   £40

For Bookings phone Janet Harding   01258 830412




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Tarrant Gunville Village Hall Committee

Annual General Meeting    7pm Wednesday 1st November 2017


Present :         Roger Andrews    Geoff Gillet    Susie Percival     Jonathan Patterson    Janet Harding   Amy Dennis   Ani Meyrick

Apologies for Absence           Adelina Langdown


Minutes of 2016 AGM

Minutes have been circulated to all committee members. No issues raised.

Chairman’s Report

A copy of this report was circulated to all members and also placed on file.

Treasurer’s Report

GG distributed a copy of the accounts for the year ending August 2017. Income over expenditure for 2016-17: £1,184.46. Total current assets at 31.8.17: £27,207.06. All agreed this was a healthy situation. 

Election of Officers

Chairman    The current chairman Roger Andrews agreed to stay in post for a further 6 months, but would be standing down April 2018.
                          Proposed  Geoff Gillett     Seconded suaie Percival
Treasurer     Geoff Gillet
                          Proposed  Roger Andrews     Seconded  Ani Meyrick

Secretary      Susie Percival
                          Proposed   Janet Harding     Seconded Ani  Meyrick

Booking Secretary   Janet Harding  
                         Proposed  Amy Dennis  Seconded  Susie Percival    

                                            
 Other Committee Representatives                                         

Three existing representatives were confirmed to remain in post :        
                  PCC  Jonathan Patterson
        PC     Jim Farquharson  (in absentia)
                        WI     Adelina Langdown (in absentia)

Other Existing Members  

The following were elected en bloc

        Ani Meyrick
        Amy Dennis


Tha Chairman informed the meeting of the resignation of Tim Hartley.
     

AOB    The Chairman thanked all members for their continued service. 

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Tarrant Gunville Village Hall Committee
Minutes of Meeting: Wednesday 1st November 2017, 7pm


Present: Roger Andrews, Geoff Gillett, Jonathan Patterson, Janet Harding, Amy Dennis, Susie Percival, Ani Meyrick



1.   Apologies: Adelina Langdown



2.  Minutes of previous meeting: 12th July 2017. Copies have been circulated.



3.  Matters arising:

a) Village Photograph: in hand.

                      b) Risk Assessment: the Chairman outlined the cost of this if carried out by NFU: £1,938 (including VAT). All thought this was excessive. Members of the committee to draw up risk assessment and the results of this will be displayed on the lobby noticeboard. 



4  ​Oven: following a recent Friday Lunch Club ‘spill’, a clear notice will be placed near the oven reiterating the instruction that nothing should be put on the floor of the oven.



5  Horse Show Cups: the Horse Show Committee have five cups they no longer need and these have been offered to the village hall. The committee are happy to pay for a display cabinet. In the first instance, the committee agreed that these should be offered back to the original donors. This item will be re-visited if necessary.



6  External Maintenance/Painting: doors and sills need attention. As in the past, Paul Miller will be approached. JH to speak to Val Miller about contacting Paul.


Date for external maintenance working party: Saturday 2nd December, 9.30am. 



7  Christmas Tree/Lights: AD to investigate trees in Tarrant Keyneston as last year. AD to source new lights for the tree. 
Sunday 3rd December, pm: AD to find volunteers to help with the festive decorating of the village hall. 


8  Arts Reach: AM outlined the season’s programme of events in the hall: 
Friday 8th December, 7.30pm: A Christmas Carol
Sunday 21st January, 7.30pm: Polinka (Polly Meyrick’s band)
Saturday 24th March, 7.30pm: Spitz and Co.


           Helpers will be needed to erect the stage and on the night. A number of 
          committee members volunteered. 



9  Hall Internal Maintenance: Tim Hartley has resigned from the committee. RA happy to resume responsibility in the short term. 

   10. Hall Acoustics: various options were considered; committee to speak to villagers to identify the severity of the problem. This will then be discussed further at the next meeting.



    11.Future Committee Members: Following the resignation of Tim Hartley and the impending resignation of Roger Andrews in April 2018, two new members will be sought. RA asked the committee to talk to possible candidates before the next meeting. 
  
           Jonathan Patterson volunteered to stand in as a temporary replacement 
           for the Chairman from April 2018.



    12. AOB: JH has purchased a large torch to be kept in the kitchen for emergencies – e.g. power cuts. 
JH raised the question of the missing floral tablecloth.
Barbara Hilton to be reimbursed for the bulbs planted in pots in village.
GG to investigate any fixed term savings accounts that might increase the interest received on savings.


Sunday 17th December, 3pm: AD outlined plans for a ‘Christmas Tea Party’ in the hall (like last year). Also, AD to speak to Abigail at Home Farm re Father Christmas on Christmas Eve. 

  1.     13.Date of next meeting: Wednesday 17th January 2018, 7pm.






         TARRANT GUNVILLE VILLAGE HALL    CHAIRMAN’S REPORT   2015  -  2016
 
 
It is with sadness that we note the death on 13th October of Muriel Parker.    Muriel was for many years secretary to our committee and also the WI representative.  She will be greatly missed.
 
You will be aware from my previous report that I expected this current report to be my last.   However, events have conspired against me and it has proved impossible to find a volunteer replacement.    The search continues and I am, with some reluctance, prepared to stay in post  pro-tem.
 
The year to August 2016 has proved relatively uneventful   On the personnel front our two new members, Amy Dennis and Adelina Langdown, have been responsible for a number of highly successful new fund-raising activities, with more to come for the current year.    We are losing our Treasurer at the end of the year, but I am delighted to welcome his replacement Geoff Gillett.     A warm welcome also to Susie Percival, and to Jim Farquharson who is representing the Parish Council.
 
Finally, my thanks as ever to Janet Harding as booking secretary, Ani Meyrick  for Arts Reach events and to Chris Tatham for his lawn maintenance skills.
 
With regard to house-keeping matters, the only significant costs have been repairs to the heating arrangements, which should make the system noticeably more efficient, and improvements to the front fence and bridge which are scheduled to be carried out as soon as DCC have completed works to the river bank.  We are also having a smart meter fitted free of charge which will enable the electricity costs of each letting to be recorded.
 
Lastly but by no means least, I am happy to record a donation to Hall funds of £2000 from the estate of Major Roger Humphreys, which will help to maintain an already healthy financial position.
 
 
 
 
Roger Andrews
Chairman
 
17th October 2016



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Tarrant Gunville Village Hall Committee


Annual General Meeting 8pm Monday 17 October


Present :        Adelina Langdown
        Ani Overton
        Jonathan Patterson
        Susie Percival
        Val Miller
        Janet Harding
        Geoff Gillett
        Roger Andrews


                       Plus 2 members of the public


Apologies for Absence 
                       Amy Dennis
        Stewart Larcher-Whitcher


Minutes of 2015 AGM


The Chairman explained that whilst the minutes of the meeting was taken by the then Secretary, Muriel Parker, these were never subsequently transcribed and circulated due to illness.   A note to this effect has been placed in the archives.


Chairman’s Report


A copy of this report was circulated to all members and also placed on file.


Treasurer’s Report


The Chairman reported that the end of year accounts had not yet been completed due to a small number of receipts awaiting submission.   The Chairman agreed to follow this matter up without delay.


Election of Officers


Chairman    The current chairman Roger Andrews agreed to stay in post pro-tem.
                          Proposed Janet Harding   Seconded Ani Meyrick


Treasurer     Geoff Gillett to replace Stewart Larter-Whitcher
                          Proposed Ani Meyrick  Seconded  Adelina Langdown


Secretary      Susie Percival
                          Proposed by Adelina Langdown   Seconded Val Miller


Booking Secretary Janet Harding  Proposed Ani Meyrick  Seconded Adelina      
                                                                                                   Langdown


Other Committee Reprsentatives


Three existing representatives were confirmed to remain in post :        
        WI     Val Miller
        PCC  Jonathan Patterson
        PC     Jim Farquharson  (in absentia)


Other Existing Members  


The following were elected en bloc


        Ani Meyrick
        Amy Dennis
        Adelina Langdown
                           Proposed  Val Miller     Seconded  Susie Percival




AOB    he Chairman thanked all members for their continued service with a particular welcome to new members Geoff Gillett and Susie Percival.    He also confirmed that a full list of members and officers would be included in the Tarrant Times and on the Village Website.




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